Editorial staff
That era is ending. A quiet revolution in journal entry automation is transforming the way finance teams work. Instead of wrestling with spreadsheets, companies now integrate directly with thousands of financial institutions worldwide. Bank feeds arrive daily, reconciliations run automatically, and payments are matched to invoices without human intervention.
The most striking change is in accruals.
Once laboriously prepared by hand, they can now be generated by rules tied to operational data—from overtime feeds in HR systems to depreciation schedules in fixed asset modules. Reversals are automated, recurring journals repeat without error, and provisions for bad debt, obsolete inventory, or warranties post in the background.
Cost allocations, too, are moving out of Excel. Rent, utilities, and telecom charges can be split automatically across departments according to drivers such as headcount or square footage. Intercompany recharges, long the bane of multinational groups, are reconciled automatically, while consolidations—complete with FX translations—run faster and more cleanly.
The result is not simply efficiency.
Automation shortens the close, improves accuracy, and gives finance teams space to focus on analysis rather than clerical chores. In an environment where businesses demand ever-faster insight, the difference is strategic.
| Traditional Process | With Automation |
| Manual data entry & CSV uploads | Direct bank feeds, no inputs required |
| Hand-prepared accruals & reversals | Rules-based journal entries, auto-reversals |
| Static cost allocations | Dynamic, driver-based allocations |
| Time-consuming reconciliations | Automated daily bank matching |
| Risk of late or inaccurate closes | Faster, accurate, audit-ready books |
What makes this shift notable is that it isn’t about installing yet another software package. Intelligent automation can be tailored to the systems and processes each firm already uses. That means rapid implementation, minimal IT burden, and solutions that evolve with the business.
The prize is significant. Firms deploying automation report faster closes—often cutting reconciliation time by 70–80%—and fewer unreconciled items clogging the ledger. Audit readiness improves, and finance teams can reallocate time from repetitive postings to forecasting, scenario planning, and advising management.
For all the talk of artificial intelligence reshaping business, this is automation at its most practical: eliminating repetitive friction and allowing people to spend time where their judgment counts.
VirtuDesk Automation designs bespoke solutions, including a comprehensive billing automation service, that integrate directly with your finance operations, freeing teams from repetitive work while ensuring accuracy and compliance.
Learn more at https://virtudesk-automation.com/.
Editorial staff
